Privacy Policy

Last updated: 20th December 2025

Beyond Journey Travel Ltd (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you interact with us or book a retreat with us, including through A Spanish Experience.

 Beyond Journey Travel Ltd, a company registered in England and Wales (company number 16937424).  Registered office: 39A Cromwell Avenue, London, N6 5HN.
Email: info@aspanishexperience.com

We are the data controller responsible for your personal data.

We may collect and process the following information:

• Name
   
• Email address
   
• Phone number
   
• Emergency contact details
   
• Dietary requirements and allergies
   
• Booking and payment information
   
• Communications with us (emails, messages)
   

We only collect information that is necessary to provide our services.

Dietary requirements and allergy information may be considered special category data. This information is provided voluntarily and is used solely to ensure your wellbeing during the retreat. We take extra care to protect this data and share it only where necessary.

We use your personal data to:

• Manage enquiries and bookings
   
• Communicate with you before and during the retreat
   
• Arrange accommodation, meals, transport, and activities
   
• Share essential information with suppliers involved in delivering the retreat
   
• Meet legal and accounting obligations
   

We do not use your data for unrelated purposes.

We may share relevant personal data with trusted third-party suppliers involved in delivering your retreat, such as:

• accommodation providers
   
• catering providers
   
• transport providers
   
• tour guides
   

Only the information strictly necessary for the service is shared (for example, dietary requirements with caterers).

We do not sell or trade your personal data.

Your data is stored securely using password-protected systems. Access is limited to those who need the information to deliver the retreat.

We take reasonable technical and organisational measures to protect your personal data against loss, misuse, unauthorised access, or disclosure.

We keep your personal data only for as long as necessary:

• Operational data is typically retained for up to 6 months after the retreat
   
• Financial and accounting records are retained as required by law
   

Data is securely deleted when no longer needed.

You have the right to:

• Request access to your personal data
   
• Request correction of inaccurate data
   
• Request deletion of your data (where legally permitted)
   
• Object to or restrict certain processing
   

To exercise your rights, please contact us using the details above.

Our website may use basic cookies to ensure it functions properly. We do not use cookies for advertising or tracking purposes.

We may update this Privacy Policy from time to time. The most recent version will always be available on our website.

If you have any questions about this Privacy Policy or how your data is handled, please contact us at:
info@aspanishexperience.com